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Accounting support for VAT in the EU

Registration as a VAT payer and obtaining a VAT number

Reporting in the OSS-EU Single Window mode

Tax and accounting advice

Free legal consultation

A single sale of goods or services to the EU triggers VAT liability.

How can we be useful to you?

Preparation and submission of VAT reports

In Poland, Estonia, Germany, France and other EU countries

Consulting

We will help you pay taxes on time and without penalties

Representation

Protecting your interests with EU tax authorities

What is the difference between IOSS and OSS?

IOSS

If the goods go directly to the buyer, for example, from China, bypassing the EU warehouse, then the IOSS (Import One Stop Shop) procedure applies.
– You don’t need an EU VAT number for direct sales from outside the EU.
– The value of the goods must not exceed 150 euros.
(For goods of a higher value, standard import rules apply)

OSS

IOSS

If the goods first arrive at a warehouse in the EU and are then shipped from there to the final buyer in the EU, the OSS (One Stop Shop) procedure applies.
– It is necessary to have at least one VAT number in the EU.

OSS

VAT/OSS Reporting Process in the EU

Collection of documentation

– Incoming and outgoing invoices or sales uploads from the marketplace;

– Statements of all company accounts;

– Description of the business – sales channels, information on the movement of goods from seller to buyer, product category.

Preparing and submitting reports

– Processing of incoming information;

– Preparation of declarations and their approval with the client;

– Sending reports to the tax authorities of the respective country;

– Control of tax payments;

– Resolving difficulties and disputes (if any).;

To start cooperation, please contact us in any convenient way:

leave a request

on the website

write to our mail

client@nxdigitalagency.com

or call the number

+38 093 171 2818

The initial legal consultation is free of charge and does not oblige you to do anything.

Information help

Is it possible to register in the OSS system without a VAT number in the EU?

Having a VAT number in one of the EU countries is a prerequisite for registration in the OSS system. If you do not have a company in the EU, you can obtain a VAT number for a foreign company. However, since a tax representative (guarantor) in the EU is required when registering a VAT number for a foreign company, it is very difficult to obtain a number in practice.

If my company is registered in the OSS system, do I need to keep a VAT number in each country of sale?

To sell remotely within the EU, you only need to obtain one VAT number in one of the EU countries. However, if you use warehouses to store goods in more than one EU country, you will still need to register for VAT in each of these countries. If you are not sure whether you need to register for VAT in multiple countries, it is best to contact the Nexus team for advice.

What are the risks of late filing and payment of tax?

Late filing and payment of VAT is subject to penalties and interest on the tax amount. These penalties differ for each EU country and depend on the period of delay and the amount of tax payable. For example, in Estonia, 0.006% of the tax payable will be charged for each day of delay, and a company could potentially receive a fine of EUR 32,000 for failure to file a tax return and failure to pay tax. In Ireland, the late payment penalty is 0.0274% per day of delay, and the potential penalty for failure to file a return is €4,000. However, in addition to fines, the tax authorities can apply more severe penalties, ranging from blocking accounts to banning businesses from the country.

Should companies that use Amazon PAN EU Fulfilment register in the OSS system?

Companies that use Amazon’s PAN EU Fulfilment service are required to have a VAT number for the location where their inventory is stored. This means that you will need to register a VAT number and file a VAT report in every EU country where you will use an Amazon warehouse for your goods. Cross-border transfers must be processed through EU sales lists.

Is it possible to keep VAT/OSS reports independently and how easy is it to do so?

Yes, the VAT reporting procedure in the EU is designed in such a way that any business can submit reports independently. We recommend learning more about how to do this on official resources:
Basic principles and legislation: https://europa.eu/youreurope/business/taxation/vat/vat-rules-rates/
Basic law on VAT in the EU:https://eur-lex.europa.eu/legal-content/EN/ALL/?uri=celex%3A32011R0282
OSS VAT manual in the EU:https://vat-one-stop-shop.ec.europa.eu/guides_en

Get a free accounting
consultation from our specialist

“If you export goods or e-services to the EU, in most cases you will have to register your own company in the EU with a European VAT number”

Kateryna

Accountant

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