Accounting support for VAT in the EU

Even a single sale of a product or service to the EU triggers the obligation to pay VAT.

How can we be useful to you?

Preparation and submission of VAT reports

In Poland, Estonia, Germany, France and other EU countries

Consulting

We will help you pay taxes on time and without penalties

Representation

Protecting your interests with EU tax authorities

Options for VAT registration

OSS VAT

IOSS VAT

Terms and cost of VAT number registration

15 working days / 700 euros

It is not necessary to have a local VAT number

Registration in the OSS/IOSS system

3 working days/150 euros

3 working days/150 euros

Frequency of reporting

Quarterly

Monthly

Cost of preparing reports

280 euros/month*.

320 euros/month*.

* The cost of the service depends on the number of transactions you make and can be adjusted after the initial consultation

What is the difference between IOSS and OSS?

IOSS

If the goods go directly to the buyer, for example, from China, bypassing the EU warehouse, then the IOSS (Import One Stop Shop) procedure applies.
– There is no need to obtain a VAT number in the EU
– The value of the goods must not exceed 150 euros.
(For goods of a higher value, standard import rules apply)

IOSS

OSS

OSS

If the goods first arrive at a warehouse in the EU and are then shipped from there to the final buyer in the EU, the OSS (One Stop Shop) procedure applies.
– It is necessary to have at least one VAT number in the EU.

Procedure for preparing
VAT/OSS reporting

Collection of documentation

– Incoming and outgoing invoices or sales uploads from the marketplace;
– Statements of all company accounts;
– Description of the business – sales channels, information on the movement of goods from seller to buyer, product category.

Preparing and submitting reports

– Processing of incoming information;
– Preparation of declarations and their approval with the client;
– Sending reports to the tax authorities of the respective country;
– Control of tax payments;
– Resolving difficulties and disputes (if any).

To start cooperation, please contact us in any convenient way:

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leave a request

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or call the number

The initial legal consultation is free of charge and does not oblige you to do anything.

Information help

Having a VAT number in one of the EU countries is a prerequisite for registration in the OSS system. If you do not have a company in the EU, you can obtain a VAT number for a foreign company. However, since a tax representative (guarantor) in the EU is required when registering a VAT number for a foreign company, it is very difficult to obtain a number in practice.

To sell remotely within the EU, you only need to obtain one VAT number in one of the EU countries. However, if you use warehouses to store goods in more than one EU country, you will still need to register for VAT in each of these countries. If you are not sure whether you need to register for VAT in multiple countries, it is best to contact the Nexus team for advice.

Late filing and payment of VAT is subject to penalties and interest on the tax amount. These penalties differ for each EU country and depend on the period of delay and the amount of tax payable. For example, in Estonia, 0.006% of the tax payable will be charged for each day of delay, and a company could potentially receive a fine of EUR 32,000 for failure to file a tax return and failure to pay tax. In Ireland, the late payment penalty is 0.0274% per day of delay, and the potential penalty for failure to file a return is €4,000. However, in addition to fines, the tax authorities can apply more severe penalties, ranging from blocking accounts to banning businesses from the country.

Companies that use Amazon’s PAN EU Fulfilment service are required to have a VAT number for the location where their inventory is stored. This means that you will need to register a VAT number and file a VAT report in every EU country where you will use an Amazon warehouse for your goods. Cross-border transfers must be processed through EU sales lists.

Yes, the VAT reporting procedure in the EU is designed in such a way that any business can submit reports independently. We recommend learning more about how to do this on official resources:
Basic principles and legislation: https://europa.eu/youreurope/business/taxation/vat/vat-rules-rates/index_en.htm
Basic law on VAT in the EU: https://eur-lex.europa.eu/legal-content/EN/ALL/?uri=celex%3A32011R0282
OSS VAT manual in the EU: https://vat-one-stop-shop.ec.europa.eu /system/files/2021-07/OSS_guidelines_en.pdf

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“If you export goods or e-services to the EU, in most cases you will have to register your own company in the EU with a European VAT number”

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